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The online board portal could be an effective tool to improve governance and efficiency. However, picking the right this hyperlink https://askboardroom.com/ solution isn’t an easy task because each company has unique needs and budgetary limitations. When you are considering purchasing an online board portal security and efficiency are the two main areas that you should focus on. Ask the following questions during your discussions with prospective suppliers to determine if they’re able to meet your needs.

Security

A portal’s primary goal is to secure sensitive data and prevent unauthorized entry. It’s important that the portal is constructed on a solid foundation that can support high level security features such as customizing permission settings for users, unique encryption keys per customer and two-factor authentication. Other features include third party penetration testing, managed and certified data centers, and security audits such as SOC2.

Efficiency

The purpose of any management system for boards is to simplify three main aspects of a meeting: the pre-meeting, the meeting, and following. The best board management systems allow for efficiency through simple communication. This can encourage directors who are eager to participate to the meeting, and update materials in real time prior to meetings, and reduce the time needed to create materials.

During your demonstrations be sure to pay attention to how the software is user-friendly. You want your team to be able to use the portal quickly so pick a product that is easy to navigate and allows document uploads and search. You can also test the customer support of the vendor by calling their helpline and seeing how responsive they are.