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A board portal is an optimized digital platform for corporate governance that improves the efficiency of board meetings prior to, during and after. These platforms can make meetings more efficient, enhance the process of making decisions, and facilitate sharing information between members of the executive team and directors.

Board members can review and https://boardroom-online.blog/how-to-get-a-meeting-with-a-ceo/ collaborate on the materials prior to meeting by using a centralized platform that holds all documents and communications, which includes messages, emails, and electronic signatures. This makes it unnecessary to search through board books or email threads to find the information, and ensures all members have the most current version of all documents. Modern board management tools offer an additional layer of security. Documents are stored on a secure system, which is only accessible when a user has access to their profile. This ensures sensitive information doesn’t end up in the unintentional hands or be buried in personal email chains.

Meetings, whether in-person or hybrid, virtual or otherwise, require preparation. A good board portal can allow administrators to create and distribute an entire and comprehensive board book to the board prior the meeting to ensure that directors can have plenty of time to go through it. It should also permit the creation of minutes after each meeting, as well as support remote or hybrid meetings.

Board members are busy people and require an application that allows them to quickly prepare for each meeting and attend. Choose a interface that is as simple as it can be. It should include built-in functionality that allows board members to communicate on topics they are working on, and calendar integrations that allow directors to check each other’s availability and schedules in real time.