Blog

Virtual meetings are a standard of many mission-driven organizations and when they are conducted correctly they can be extremely productive. However, as with all meetings there are a few key points to consider to ensure that the meeting is effective.

It’s essential to establish expectations and good etiquette but it’s also vital to keep the conversation going. It can be difficult for those who aren’t present to share their opinions when the discussion is stalled on a single topic. This is the reason an agenda can come in useful, as it can help the chair of the meeting ensure that all participants are getting their fair share of discussion and prevent some key voices from dominating discussions.

It’s also important to keep the remote participants interested, by ensuring they can be able to access the main content. This could include presentations shared and physical documents that are distributed or even content that was created during the meeting on flipcharts and whiteboards. Remote attendees can be fully engaged by offering a rich interaction experience. They can make contributions just as easily as individuals in the room.

To facilitate this transition to digital meetings, it is essential to have a platform that allows secure centralised access to all meeting material. A platform such as BoardPro offers this functionality and helps in facilitating the transition to a digital format for meetings. Directors can quickly text to donate service access crucial information by saving meeting notes and documents in a central archive.