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A virtual data room is a secure way to share sensitive documents with multiple parties online. You can limit who can access what in a secured environment, and they have auditing tools that make it simple to track who is accessing files. They also offer advanced methods of security, including encryption, two-factor authentication and watermarks to stop the sharing of files without authorization and information leaks.

Many companies make use of free cloud storage and web-based file-sharing services to share their data, but these tools don’t have the control over permissions and watermarking, and auditing capabilities of data rooms. When you’re trying sell your business, raise capital or close a deal, the top priority is for confidential information to fall into the wrong hands.

If you require a preparation data room, portal or the main due diligence data room, the top VDR providers offer a suite of reports that lets administrators easily track user activities – from who has viewed what to when. This is particularly crucial when working with a third-party to ensure confidentiality, particularly after the room has been closed.

The best VDR providers also allow you to specify whether the document can be printed, viewed or downloaded via the website. This is useful when working with buyers that have strict data requirements. They can also apply dynamic watermarks onto the pages of viewed or printed documents in order to protect against leaks of information.

https://www.datarooms.blog/secure-document-sharing-made-easy-the-ultimate-data-room-solution/