What Are Virtual Data Rooms?
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A virtual dataroom (VDR) provides an secure platform for businesses to save and share confidential documents during business processes, including M&A transactions, capital raises, and audits. Due diligence is the most frequent VDR use case, but they can also be used for other purposes such as strategic reviews, tenders and communications with boards.
The security of a VDR starts with the encryption of all data. The majority of VDR providers offer multiple encryption options including AES-256 RSA 2048 and 3DES. The majority of VDRs also have multi-factor authentication and two-step authentication. In addition, many VDR providers have an in-app live chat option and an expert support team that speak multiple languages.
Modern VDRs allow administrators to monitor activity within the repository with detailed reports. You can determine which documents were viewed most by whom and the length of time. This is a useful tool that helps you keep projects on schedule.
VDRs are time-saving by providing advanced features like document indexing, granular access rights, versioning and automatic reminders. This helps eliminate manual work for your team, and lowers the risk of human error when dealing with complex transactions or documents-heavy processes. Certain VDRs also allow you to schedule daily reports to be delivered directly to your inbox, ensuring you’re on top of your projects even when you’re not in the office.